Technology Training

Link Gmail and Outlook in Windows 10 Mail App

Like most people you probably have more than one email account. You can’t get away without having a personal email address and you likely have to manage one for work as well. All this and you also have to manage each of these accounts across your desktop, laptop and probably a handful of mobile devices.

Confusing right? Luckily, there are things you can do to remove some of the noise such as linking your accounts. For the purpose of this video, we are going to assume that you have a personal Gmail account and an Office 365 account using Outlook for your work email. Just to add one more layer of confusion, let’s say you want to link all of these accounts in the mail application on your Windows 10 desktop computer.

In this video, we will show you how to add accounts to the Window 10 mail app, as well as linking the Gmail and Outlook so that you can access them from the same application.


How to get Gmail to work with Outlook 2016

Are you using both Outlook and Gmail? Maybe you want to separate your work life from your personal life. You may also want to access both accounts from one dashboard. This is possible but you need to get Gmail to play nice with Outlook and vice versa.

Gmail considers Outlook to be an insecure application, meaning that Gmail will not export mail to Outlook unless you give it express permission. This will require you to go into your Gmail settings and give permission to “allow less secure apps”. By doing this, you are telling Google that it is okay to export mail to another application that it deems less secure than Gmail.

Once you have this feature turned on, you can access your Outlook account and add in Gmail. After completing these steps you will be able to see your mail from your Gmail account in your Outlook dashboard. You can also choose to see these two mailboxes separately or together if you have a preference. For detailed instructions on how to make these mail application work together, watch our how-to video.