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Technology

Computer Warranties and Life Span Management

When you purchase a new computer for your company are you considering the importance of the warranty and how protecting your computers with a warranty will effect your business? If you manage a large fleet of computers, you will start to realize how difficult it can become to source replacement parts, especially as they get two or three years old. Without a warranty you are stuck replacing your computer completely or searching on eBay for outdated replacement parts. For obvious reasons this is a poor use of your time and one that can be easily avoided.

Man fixing a computer

As a rule of thumb you should keep your computers for no more then five years. At the five year point, technology will have changed enough that keeping the outdated computers will have a negative impact on the productivity of your staff and your bottom line. For those five years you can make the most of the life of your hardware by keeping your fleet under warranty. From a company like Dell, you can choose to buy your computers with a three year, next business day repair warranty. This will mean that as your computers start to show their age, you will have the assurance that a technician from Dell will be onsite repairing any issue that may come up. This will inevitably save you a lot of time not to mention money spent on replacement hardware.

At the three year point, if you choose to keep your computers for five years, you can purchase an extended warranty that will cover your fleet for another two years. If you choose to keep your computers past the three year point then it is especially important to make sure that they are covered by a warranty. It becomes increasingly difficult to source parts for any computer that is close to five years old.

You may be wondering how you are going to manage and keep track of all of your warranties even if you do decide to purchase them. This is what your IT partner is for. If you are participating in any kind of monitoring program with your IT partner, they will have the tools that will allow them to see the status of your computer warranties. In your quarterly review with your IT partner you will be able to establish a reliable system of replacing old computers that are out of warranty to make sure that your fleet is covered. By purchasing warranties for all of your computers you will be sure to get the most out of them for the entirety of their life span.