Categories
Technology

Backup Your Business Computers

Don’t lose all of your company’s hard work, back up your business computers

The whole point of having a business is making money. That’s been the bottom line since people started creating products to sell. The best way to make money is by being organized. Back in the old days people would hand write all of their transactions and keep all of their receipts in a desk so they could balance their books at the end of each month and the end of each year. Computers have made running a business much smoother and cleaner because instead of having piles of papers with scribbles on them, you have a computer with files neatly stored in them. But can you trust a computer with such valuable information?

Yes and no.

The fact of the matter is that unexpected things happen. There might be a flood that tears apart your office and all the computers in it. A fire can be just as dangerous. Maybe your system simply crashes. What do you do then? If you had your computer backed up, you don’t do anything. Well, you try to salvage your company after the disaster, but at least you’ll have all of your files and documents. If you hadn’t backed up your computer you’d be in a world of trouble.

Can you imagine losing everything that’s on your company’s computer right now? Whether it’s your payroll spreadsheet or the documents for the big project you just landed, you’d be in a mess. The truth is that when companies lose all of their information, they usually don’t recover. The weight of all they lost becomes too big until it sinks the entire company.

The best way to avoid such a mess is by backing up your computers. There are software programs that will do all of the work for you. If you have a big company, the last thing you want to do is spend precious time going through your computer and backing up what you need. It’d be like going into the office once a week and cleaning the whole place, sweeping the floor, washing the windows and so on. Yes, that stuff needs to be done, but you have someone who comes in and does it for you. It makes just as much sense to have a software program that will go into your computer and save all the data and files for you.

It might seem impossible that a program can go into your computer and back up all the important files you need. How does it know what’s important and what isn’t? You’ll have to help it out. You can put all the important information into one file and let it back up the one file. Or you can tell the software what to back up. If you want all of the information in your, ‘Office time log’ file backed up, it will back it up. You can name all of the files you want backed up and it will do it for you.

It’s takes hard work and lots of time to build up a successful business. Not everybody who starts a business succeeds. If you are one of the lucky ones, make sure you back up all of your files. There’s no need to lose everything you’ve gained over a freak incident that shuts down your computers and loses all of your work in the process. Get it all backed up and be prepared for anything.

Categories
Technology

How IT Managed Services Can Save Your Business

When considering our business, no matter what industry we are in, there are a few common areas of business that all go together.  Information Technology is the very foundation of any business. Every piece of technology is part of the lifeline of any business from the phones to the copier, to the scanner, all the way to each and every computer on the network. How IT Managed Services works is that the technology company that provides your Managed Services monitors your entire system and when one or more pieces of office technology has a problem then the company notifies you of the impending problem and lets you know that there is a solution.

Let’s say Tammy the bookkeeper has an impending malfunction; maybe the computer is not accessing the network as it is supposed to do but Tammy isn’t really aware that there is a problem yet. Before her computer crashes off of the network completely the Managed Services company will contact your business and let you know that there is a problem with Tammy’s computer when she tries to access the network. Tammy’s computer being the one that handles all the financial information can be detrimental to the company if it completely goes down and it can cost the business excess funds that could have been prevented with minor updates and repairs.

The IT Managed Services company will provide such services as to update, perform regular maintenance for all the equipment including providing new equipment as necessary. Paying a small monthly fee for constant monitoring and regular maintenance of equipment can save any business a fortune in the long run. Having an outside firm that specializes in Information Technology monitoring and servicing your lifeline equipment can have a huge positive impact on productivity and savings. Bottom line, IT Managed Services saves a huge amount of cash flow.

Categories
Technology

When Should I Upgrade My Computer

I am going to help answer both the Why and When should I upgrade my computer question in this article. I understand that nobody wants to lay out their hard earned profits just to replace a computer that is still running, but when you take a closer look at the numbers you may find that you are saving money by doing exactly that.

As time goes by your computer workstations slow down, it’s a fact of life with any computer just like death and taxes. Here are some of the reasons why this happens:

  • Heat Strain on the Processor and internal components.
  • Disk Fragmentation
  • Additional load of Operating System Patch stacking.
  • The Overhead of Protective Software (Antivirus, Anti-Malware, etc.)
  • Adware, not considered a virus or malware, but adding bloat to your system.
  • Startup Overload (programs that start, even though you don’t use them all the time.
  • Bloated Temporary Files directory.
  • Outdated Firmware.
  • Improper Uninstalled Programs.
  • A Full or Near Full Hard Drive.

I’ve done this so long I can hear the business brain gears turning with the question “but it’s still working”, true, but unlike some things in your office like a desk or file cabinet, a computer can both help or hurt efficiency in your office.

First off take somebody that is making $100,000 and spends just 5 minutes a day watching that little hourglass spin on their computer waiting for a program to load. Broken down that is .80¢ per minute gross pay (not including other employer benefits). That 5 minutes works out to 4 dollars per day, or 20 dollars a week which comes to $80.00 per month.

If you now take the capital expense tax benefit of a basic new workstation today which runs about $500.00, your new computer system will pay for itself in productivity alone in about 7 months.

Now consider that you are going to replace the old system for a new system eventually and all you have done is hasten the scale, as the benefits grow even more.

Because this model scales, an employee making $50,000 per year will save you almost 1000 dollars by rotating your computer workstations every 3 years and this is only one system, times this by each computer in your office. Now you can see where trying to stretch a dollar on keeping around old systems, can start burning up those dollars instead of saving them.

There are many types of technology and ways to help save money when running a business that we would love to show you. We specialize in making your tough computing decisions simple, call us for an in depth analysis of your computing needs to help increase your efficiency today.

Categories
Musings

eTop Technology Begins

Everything has a beginning. Cars begin in a factory, humans begin in a womb, businesses begin in the clever minds of  entrepreneurs. Sometimes though, if you determine it, there are second beginnings. These are born of necessity or desire, brought about willingly or by kicking and screaming. These beginnings are a choice.

I’ve always wanted to tell my story; my choice for a new beginning. In my story is the birth of this company, eTop Technology. My website marketer tells me I need to blog to generate traffic to my website and I’m sure at some point I will bore and entertain you with my musings from my travels to job sites. If I have heard or read something amazing in my studies to become a better me I will share them with you here. So, for a moment, this blog will be my platform.

I am born and bred Southern California. In my formative years I was heavily involved in teaching and training in youth programs and leadership. I also had the privilege of working as a blacksmith at Riley’s Farm in Oak Glen, CA where they specialize in American history and reenactments for schools and families. For six years I worked educating 5th graders on the virtues of blacksmithing and concepts related to the Revolutionary War. After this stint I have what I call my “lost years.”

For 3.5 years I did almost nothing except work and play video games. World of Warcraft was my domain and I mastered it with gusto. During this time I became obese, weighing over 300 lbs, and was headed nowhere fast. On a chilly December day I made a choice that has altered my life drastically. On that day I gave up video games, sold my equipment, and made a conscious decision to actually live my life.

I was unsure of exactly what I wanted to do but knew I needed some serious changes. I searched in many places and tried new things in order to find new meaning and purpose in my life. I was so hungry for information on how to grow my life into something bigger than what I currently was. While at the gym, I saw a guy who seemed to have everything going his way. We talked and he gave me several websites to check out regarding health and fitness.

I stumbled across a website for a company named Precision Nutrition, signed up for their program, and began a whirlwind of life changes. I became lost in learning and growing, so much so I know my friends thought I was flat out obsessed. It was true, I was obsessed in becoming the person I wanted to be. During my course with Precision Nutrition I learned many things but foremost they taught me the difference between merely existing and living life.

During this time of change, my dad developed a rapidly metastasizing stage 4 melanoma. I was shaken for several  reasons, first because he was my father, and second because he was my employer. The thing I am most grateful for is that even though my dad won’t see me do so many great things in life, he saw me begin to make changes towards becoming a new person before he died. The last few years have been a bit of a whirlwind.

After I quit computer gaming and started my living my life, I lost my Dad and 100 lbs, I started my own business, and started dating and married the girl of my dreams. I have so much to be grateful for and so much more to look forward to that I find myself speechless at the opportunities that lay before me. Now comes the fun part, what’s going to happen next? Sometimes I think we forget that at the beginning of each day we stand, pen in hand, in front of a blank sheet of paper. We can choose to write our own story, to craft our own future. This is the story of my new beginning, what is yours?

Blog readers thank you for allowing me to bore/entertain/inspire you with what is, perhaps, way more information than you wanted to know about my life. Also I want you to know that I appreciate the chance you’re giving me by stopping by and checking my business out.


To our success,

William Pote IV